Duet Expenses  

Record expenses and submit claims for approval using your browser, tablet or smartphone. Snap receipt images with your device camera - no more worrying about lost or illegible paper receipts. Review your team's expense claims, and easily approve, decline or query items.

Record expenses on the go

  • Record expenses using a choice of convenient input methods
  • Use your smartphone or tablet to photograph expense receipts, or attach PDF invoices and other supporting documentation
  • Quick entry option enables draft expenses to be quickly recorded
  • Add multiple draft expenses to a claim, or record new expenses against the claim directly
  • Once a claim meets minimum validation criteria (e.g. receipts have been attached where required), it can be submitted for approval
  • Automatic tax calculation
  • Maintain a log of correspondence against expenses

Approval workflow

  • Categorise expense claims into different types of expenditure, e.g. Reimbursement, Credit Card, Bank Account
  • When a user submits an expense claim, it is automatically sent to one or more designated users for approval
  • Approvers receive an internal notification whenever an expense claim is submitted for approval
  • The approver can query items with the submitter
  • Expense claims can be fully approved, partially approved, or declined
  • Get an instant view of all outstanding expense claims from your team
  • Submitters receive an internal notification whenever one of their expense claims is approved or declined, or if there is a query

Flexible expense types

  • Define multiple types of expense with differing rules - e.g. Meals, Accomodation, Mileage
  • Specify if a receipt needs to be attached to an expense before it can be submitted for approval
  • Specify a default tax rate
  • Specify if the amount entered is the unit amount or the total amount
  • Define entry rules for quantity and amount, e.g. a mileage expense type may have a fixed unit amount that is displayed to the user but cannot be changed

Analyse your team's expenditure

  • Flexible reports enable expenses data to be analysed in various ways
  • Report output can be exported to an Excel spreadsheet or CSV file, for further analysis or import into an external system
  • Reports can be customised using a simple interface
  • Custom reports can be saved and optionally published for use by other users